Job Posting: Black Oak Brewery - Administrator/Marketing Coordinator

The following is a job description for a Administrator/Marketing Coordinator with the Black Oak Brewing Company in Etobicoke.

Company: Black Oak Brewery www.blackoakbeer.com
Position: Administrator/Marketing Coordinator
Location: Toronto, ON (Etobicoke, TTC accessible)
Job Type: Full Time
Compensation: Hourly wage
Posting Date: 08/15/2011
Closing Date: 08/31/2011

Job Summary:

• Provide administrative & organizational support.
• Retail store service.
• Customer order calling/receiving (Restaurant, LCBO & Beer Stores) & Invoice creation.
• Trade Shows, Tastings & In House Event Co-ordination & Support.
• Website and social media updates.
• Assist with preparation for bottling.

Major Responsibilities:

• Support Sales & Sales growth.
• Provide receptionist duties including customers/vendors, phone calls & email.
• Clerical duties (spreadsheets, filing, faxing, photocopying), process, sort and file invoices and financial documents, weekly beer inventory & monthly inventory counts.
• Regularly update website and social media site (Facebook).
• Assist with preparation and execution of trade shows, tastings & In House events.
• Follow compliance policies, procedures and guidelines to ensure privacy and confidentiality of information at all times.
• Marketing program planning, budgeting, targeting & execution.

Relationships:

• Internally - work in a team environment.
• Externally - successfully relate with customers, vendors, event staff and most importantly with new and existing clients.

Requirements:

• Detailed knowledge of administrative/clerical/organizational tasks including planning & achieving targeted goals.
• Previous experience supporting events.
• Strong organizational skills with an ability to prioritize and handle large volumes of work in a fast paced environment and ensure deadlines are met.
• Maintain a high level of productivity and accuracy while completing tasks within an established work schedule.
• Good knowledge of Mozilla products & Open Office software & Excel 2003 sufficient to edit information, as well as compose complex documents with detailed formatting. Will provide training on accounting software (MYOB transitioning to Quickbooks).
• Proven listening, verbal, analytical and written communication skills.
• SMART Serve Certified.
• Strong problem solving and decision making skills sufficient to execute on assigned tasks.
• Ability to grasp new concepts and skills, acquire new ways of seeing things.
• Some light lifting required.
• Other duties as assigned.

Skills:

• Accountable Dependable & Organized
• Confident & Outgoing
• Sales & Service Oriented
• Good Communication Skills
• Computer & Technology Savvy
• Retail/ Restaurant Experience (an asset)
• Planning & Monitoring Marketing Programs

Work Environment:

• Indoors, in a warehouse and office setting.
• Occasionally outdoors while supporting events.
• Not always a Monday-Friday 9-5 job, Occasionally at shows & events & tastings, (some travel involved depending on event location), Weekends & evenings as required by events.

Method:
Provide resume to Ken Woods, President via email kenwoods@blackoakbeer.com or in person during normal retail hours (Tues-Sat 10-3pm).

75 Horner Ave, Unit #1, Etobicoke, M8Z 4X5